Virtual Assistant for Real Estate Team (Remote)

About the role

We are looking for a proactive Virtual Assistant to support a busy real‑estate team in Toronto. The role is fully remote and involves handling day‑to‑day administrative tasks, client communications, and transaction support.

Key responsibilities

• Manage agents’ calendars, inboxes and general administrative duties.
• Respond to new rental and purchase inquiries and send tailored property listings.
• Book showings, coordinate schedules and prepare offers, paperwork and deal documents.
• Follow up with leads via phone, text and email.
• Maintain a clean and up‑to‑date CRM (experience with GoHighLevel is a plus).
• Assist with transaction processes through to closing when needed.

Required profile

• Excellent written and verbal English communication.
• Minimum 1 year experience in the real‑estate or mortgage industry.
• Comfortable speaking with clients and handling follow‑ups.
• Highly organized with strong attention to detail.
• Quick learner who can adapt to new tools and workflows.

Required skills

• Google Workspace (Gmail, Calendar, Docs, Sheets).
• CRM platforms – preferably GoHighLevel.
• Familiarity with AI tools such as ChatGPT and automation utilities.

What we offer

• Fully remote, full‑time position aligned with EST hours.
• Long‑term opportunity with growth potential within a fast‑moving team.