Talent Acquisition Operations Coordinator

About the role

Kepler is looking for a highly organized Talent Acquisition Operations Coordinator to join the People & Culture team in Toronto. Reporting to the Talent Acquisition Manager, you will ensure a smooth candidate and hiring manager experience while supporting recruiting operations across the organization. This role is ideal for an early‑career professional who thrives in a fast‑paced environment and enjoys coordinating multiple priorities.

Key responsibilities

• Coordinate and schedule candidate interviews across multiple time zones, including hiring manager, panel, executive, and final‑round interviews.
• Manage virtual and on‑site interview logistics, ensuring a seamless experience for candidates and interview teams.
• Partner with recruiters, hiring managers, and candidates to maintain interview calendars, resolve conflicts, and provide timely communication.
• Prepare interview schedules, feedback forms, and interview materials for candidates and hiring teams.
• Arrange candidate travel and accommodations when required.
• Support pre‑brief and debrief meetings and collect interview feedback.
• Maintain accurate candidate records, interview stages, and recruiting data in Lever and other recruiting systems.
• Deliver exceptional candidate experience through proactive communication, hospitality, and on‑site support.
• Administer Kepler’s Employee Referral Program, track referrals, assist with bonus processing, and monitor program effectiveness.

Required profile

• Early‑career professional in Talent Acquisition, HR, or People Operations.
• Strong organizational and detail‑orientation skills.
• Ability to manage multiple priorities in a fast‑paced environment.
• Excellent communication and interpersonal skills.
• Proactive attitude with a focus on delivering high‑quality candidate experiences.

Required skills

• Experience with Lever or similar recruiting systems.