Senior Administrative Assistant

About the role

WestJet is seeking a Senior Administrative Assistant to provide comprehensive support to the Vice President, Chief Information Security Officer and the Vice President, Tour Operator. This full‑time, on‑site role will involve high‑volume, fast‑paced coordination across local and global stakeholders.

Key responsibilities

• Proactively manage the calendars of two Vice Presidents, coordinating meetings with senior leadership.
• Screen, prioritize and respond to communications across email, Teams, phone, and in‑person interactions.
• Handle highly privileged and confidential information with discretion and sound judgment.
• Compose routine and non‑routine correspondence on behalf of the executives and ensure follow‑up on action items.
• Prepare, edit, and finalize presentation materials, pre‑reads, and briefing documents.
• Organize meeting logistics, including agenda creation, room booking, catering, and travel arrangements using Sabre and Outlook.
• Liaise with senior HR business partners to coordinate confidential HR matters.

Required profile

• Dynamic, multi‑tasking individual with strong organizational and detail‑oriented skills.
• Proactive, flexible, and able to operate independently while supporting cross‑functional teams.
• Excellent judgment and discretion when handling sensitive information.
• Ability to work effectively with both local and remote stakeholders across time zones.

Required skills

• Sabre
• Outlook
• Microsoft Teams