Rentals Administrator

About the role

Precision Well Servicing is looking for a motivated Rentals Administrator to join its Rentals team in Cold Lake. You will provide essential administrative support to ensure customers receive the right equipment safely and efficiently.

Key responsibilities

• Coordinate purchase orders for rentals, repairs, maintenance, and third‑party services while ensuring accurate coding and cost allocation.
• Maintain knowledge of rental fleet operations, contracts, and equipment utilization to support tracking and reporting.
• Review work orders and supporting documents, prepare and validate customer invoices, and resolve billing discrepancies.
• Submit invoices through customer portals and electronic invoicing systems.
• Support financial reporting by preparing month‑end accruals, generating operational and financial reports, and providing audit documentation.
• Drive process improvements, ensure compliance with company policies and contractual obligations, and adapt to changing priorities.

Required profile

• High School or GED; degree in a related field preferred.
• 1‑2+ years of proven experience in an administrative role.
• Strong verbal and written communication with a customer‑focused approach.
• High level of professionalism, integrity, and confidentiality.
• Excellent organizational, time‑management, and prioritization skills.

Required skills

• Solid understanding of basic accounting and billing principles.
• Proficiency in Microsoft Excel.
• Experience with Cortex, OpenInvoice, ETS, or FileMaker is considered an asset.

What we offer

• Competitive, industry‑leading compensation.
• Comprehensive group benefits plan.
• Defined contribution pension program with employer matching.
• Employee Share Purchase Plan with company matching.
• Supportive and engaged management team.
• Opportunity to work alongside talented professionals in the oil and gas industry.