Receptionist – Front Desk & Administrative Support

About the role

We are looking for a professional, organized and personable Receptionist to be the first point of contact for visitors, clients and vendors at our Woodbridge office. The role combines front‑desk duties with general administrative support in a fast‑paced financial services environment.

Key responsibilities

• Greet and assist clients, visitors and vendors, maintaining a welcoming and professional atmosphere.
• Answer, screen and direct incoming phone calls and emails.
• Manage daily mail, courier deliveries and office shipments.
• Maintain the front‑desk area and ensure meeting rooms are set up for internal and external meetings.
• Coordinate office supplies, vendor requests and service orders.
• Support scheduling of meetings, workshops and employee events.
• Assist with various administrative and clerical tasks as needed.

Required profile

• Previous experience in a receptionist, front‑desk or administrative role.
• Highly organized with strong attention to detail.
• Excellent verbal and written communication skills.
• Professional presentation and strong customer‑service orientation.
• Ability to multitask and prioritize in a busy office.
• Experience in financial services, real‑estate or corporate office environments is a plus.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Teams
• Microsoft Excel