Program Assistant – Employment Services Support

About the role

Seabird Island is seeking a Program Assistant to support the Employment Division in delivering employment services to the community. The role provides day‑to‑day administrative assistance, ensuring records are accurate, reports are prepared, and the office runs smoothly.

Key responsibilities

• Organise and maintain electronic and paper filing systems, keeping records up‑to‑date and accessible.
• Enter data and compile information to support the preparation of reports, including formatting and proofreading.
• Provide reception coverage, answer phones, respond to inquiries and welcome guests, clients and community members.
• Sort and distribute mail, files and courier deliveries to the appropriate staff.
• Maintain departmental databases, ensuring accurate and current information.
• Create and edit documents, spreadsheets and newsletters using Microsoft Office tools.
• Assist with office cleanliness, safety and inventory management, monitoring supplies and ordering as needed.

Required profile

• Proficient computer skills, especially with Microsoft Office applications.
• Strong verbal and written communication abilities.
• Commitment to confidentiality and adherence to Seabird Island Band policies.
• Knowledge and respect for Sto:lo culture and experience working with First Nations communities (considered assets).

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Internet/email usage