Receptionist & Administrative Assistant

About the role

INVIRO is looking for a friendly and organized Receptionist & Administrative Assistant to join our collaborative team in Scarborough. You will be the first point of contact for clients and visitors while providing essential administrative support to senior managers in a fast‑paced engineering environment.

Key responsibilities

• Answer incoming calls on a multi‑line system and route them to the appropriate department.
• Welcome and assist clients and visitors upon arrival.
• Prepare boardrooms for meetings and ensure meeting spaces are ready.
• Handle general administrative duties such as filing, scanning, and maintaining records.
• Prepare reports, correspondence, and format documents using MS Word and Excel.
• Maintain office organization, including light upkeep tasks (e.g., watering plants, keeping the office tidy).
• Support senior managers with email and calendar management.
• Assist with personal errands as needed (e.g., dry‑cleaning drop‑off/pick‑up, grocery runs).

Required profile

• Minimum 2 years experience as an Administrative Assistant.
• Valid driver’s license and reliable vehicle.
• Ability to quickly learn and adapt to a new industry.
• Calm, professional demeanor in a fast‑paced environment.
• Strong interpersonal skills for client and customer support.
• Independent work style with sound judgement and attention to detail.
• Excellent time‑management, problem‑solving, writing, editing, and research abilities.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Google Docs
• Canva

What we offer

• Full‑time, on‑site position in a Well Health Certified office.
• Competitive hourly wage ranging from $18 to $23 CAD.
• Supportive work environment with opportunities for professional development.