Reception & Administrative Assistant

About the role

Bantrel is seeking a Reception & Administrative Assistant to be the first point of contact for visitors, vendors, and internal teams at its downtown Toronto office. The role combines front‑desk duties with a broad range of administrative support for the management team.

Key responsibilities

• Greet guests and vendors, manage the main phone lines, and respond to inquiries via email and web portal.
• Maintain the Toronto Office site on Microsoft Teams and post updates to the internal portal.
• Monitor the Office Services mailbox and ticketing system, routing requests as needed.
• Coordinate shipping and receiving of assets between offices and field sites.
• Manage calendars, prepare expense reports, and assist with travel and hotel bookings.
• Maintain vacation and employee birthday calendars.
• Create presentations, organization charts, and other documents using Word, Excel, Visio, and PowerPoint.
• Provide occasional after‑hours support for teams in different time zones.

Required profile

• Highly collaborative, dynamic and comfortable in a fast‑paced environment.
• Task‑oriented self‑starter with exceptional communication skills.
• Flexible with working hours and able to provide occasional after‑hours assistance.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Visio
• Microsoft Teams