Part-Time Project Coordinator (3 days/week)

About the role

We are seeking a highly organized Part-Time Project Coordinator to support senior event producers in planning and delivering creative events and brand experiences. The role is based in Montreal with the flexibility to work remotely and offers three days per week of office hours.

Key responsibilities

• Research, source, and collect quotes from vendors.
• Reach out to vendors and negotiate pricing.
• Conduct venue research and provide recommendations.
• Assist with budget tracking and management.
• Follow the agency’s project-management process.
• Handle pre-production logistics such as purchasing, mailing, packing, and errands.
• Provide on-site event support as needed.

Required profile

• Strong organizational and communication abilities.
• Capacity to multitask in a fast-paced environment.
• Team-player mindset with independence when required.
• Detail-oriented and resourceful.
• Previous experience in events, hospitality, marketing, or coordination is an asset.

Required skills

• Proficiency with Excel.
• Familiarity with OneDrive.
• Experience using Slack.
• Knowledge of Clickup.

What we offer

• Part-time schedule (3 days/week, 9 am‑5 pm).
• Flexible additional event hours.
• Opportunity to grow within the events industry.
• Remote work flexibility.