Office Assistant

About the role

Mikata, a leader in healthcare technology, is seeking a highly organized and proactive Office Assistant to support its Calgary office. This in‑person role will help executives and core teams keep operations running smoothly in a fast‑paced environment.

Key responsibilities

• Manage executive calendars, schedule meetings, and prioritize time‑sensitive requests.
• Coordinate travel, flights, accommodations, and conference logistics.
• Prepare meeting materials, take notes, and handle follow‑up tasks.
• Maintain a clean, organized office space and act as liaison with building management and vendors.
• Monitor and restock office supplies, kitchen snacks, and equipment.
• Plan and execute team‑building events, off‑sites, holiday parties, and celebrate milestones.
• Handle incoming and outgoing mail, packages, and courier services.
• Assist with onboarding/off‑boarding, desk setup, IT equipment delivery, and software access.
• Process credit‑card payments, accounts payable invoices, cheque deposits, and support collections.
• Manage software licenses, vendor subscriptions, and basic account administration.
• Support ad‑hoc projects and process‑improvement initiatives across departments.

Required profile

• 2+ years of experience in administrative, office management, or operations roles (startup experience a plus).
• Tech‑savvy with strong proficiency in modern workplace tools.
• Exceptional attention to detail and ability to juggle multiple tasks.
• Proactive problem‑solver who anticipates needs and offers solutions.

Required skills

• Google Workspace
• Slack
• Zoom
• HubSpot