Office Assistant - Engagement

About the role

We are looking for a part‑time Office Assistant to support the Desautels Faculty of Management’s Engagement team. The role involves administrative support, data handling, and on‑site assistance for alumni and event activities.

Key responsibilities

• Perform mail merges using Microsoft Word and Excel.
• Extract and update alumni data from an Oracle database, including class lists, contact information, and donation records.
• Maintain and cross‑reference raw data in spreadsheets and the alumni database.
• Provide logistical support for engagement events: create name badges, print materials, manage on‑site registration, and handle press kits.
• Prepare communications and engagement kits for alumni visits, conferences and other events.
• Carry out general office duties such as printing, photocopying, cold‑calling for RSVPs, and photographing guest lectures.
• Assist other departments within the Dean’s Office and Communications as needed.

Required profile

• High school diploma with at least two years of related administrative experience.
• Ability to multitask, work efficiently and pay close attention to detail.
• Strong interpersonal, analytical and written communication skills in English.
• Eligibility to work in Canada and willingness to work in Quebec.

Required skills

• Microsoft Excel
• Microsoft Word
• Oracle database

What we offer

• Hourly wage of $18.00 (CAD) on a part‑time schedule (≈20 hours per week).
• Opportunity to gain experience in higher‑education administration and event management.