Office Assistant – Class Scheduling Team

About the role

The Class Scheduling team at McGill University seeks a part‑time Office Assistant to support daily scheduling operations. Working under the immediate supervisor, you will ensure data accuracy and help keep the unit running smoothly.

Key responsibilities

• Enter, update, and verify academic and scheduling data in Banner, Minerva, and other scheduling software.
• Maintain spreadsheets, reports, and tracking documents using Microsoft Excel.
• Search Banner and scheduling systems to identify classroom availability.
• Check data for accuracy, report discrepancies, and keep electronic files organized.
• Respond to routine administrative inquiries and forward complex requests to team members.
• Provide general administrative support and assist with documentation management.

Required profile

• High school diploma or equivalent.
• At least one year of related administrative or data‑entry experience.
• Authorization to work in Canada and willingness to work in Quebec.
• English proficiency assessed at level #3 (out of 0‑4).

Required skills

• Microsoft Excel
• Banner (university information system)
• Minerva (academic scheduling system)
• General scheduling software

What we offer

• Hourly wage of $16.85 (AMUSE B) for a 20‑hour work week.
• Fixed‑term contract from July 2026 to May 2027.
• Opportunity to work in a collaborative university environment.