Office Administrator & Reception Coordinator

About the role

We are a growing boutique contracting firm in North York looking for an organized, professional Office Administrator & Reception Coordinator. You will be the first point of contact for visitors and callers, while keeping the office running smoothly in a fast‑paced environment.

Key responsibilities

• Greet visitors, answer and direct incoming calls in a courteous manner.
• Coordinate schedules for trades, service appointments and project‑related activities.
• Order, track and manage office supplies, inventory and deliveries.
• Maintain organized filing systems, records and documentation.
• Assist with calendar management, meeting coordination and preparation of correspondence, reports and spreadsheets.
• Update company social media channels and support basic marketing initiatives.
• Provide administrative support to senior leadership and occasional personal assistance for C‑suite members.
• Contribute to special projects and general office operations as needed.

Required profile

• Experience in office administration, reception or related administrative support.
• Excellent verbal and written communication skills.
• Professional presentation and strong customer‑service mindset.
• Ability to work independently, take initiative and handle multiple tasks.

Required skills

• Advanced proficiency with MS Office and calendar management tools.

What we offer

• Competitive salary of $50,000 per year.
• Stable Monday‑to‑Friday schedule (8:30 am – 5:00 pm).
• Beautiful, TTC‑accessible office with parking.
• Supportive, team‑oriented culture and exposure to high‑profile clients.