Office Administrative Assistant – 12‑Month Contract

About the role

Join a dynamic office environment supporting the Office Operations Supervisor in Montreal. You will handle daily administrative tasks, coordinate suppliers, process invoices, and ensure smooth office operations while providing front‑desk support.

Key responsibilities

• Open the office, check shared mailbox and SharePoint for overnight requests.
• Greet and register visitors, manage badge activation/deactivation in C‑CURE 9000, and handle access‑related requests.
• Process purchase orders, track deliveries, and support vendor set‑up.
• Match invoices to purchase orders, resolve discrepancies, and submit for payment.
• Maintain office supplies, set up daily employee breakfast, and prepare meeting rooms.
• Coordinate and support office events, including lunches, birthdays, and on‑site logistics.
• Assist facilities by coordinating technicians, contractors, and escalating building issues.

Required profile

• Strong organizational skills with the ability to prioritize and multitask in a fast‑paced environment.
• High level of discretion and customer‑facing professionalism.
• Excellent communication skills, both written and verbal.
• Ability to work on‑site five days a week, 8 am–5 pm.

Required skills

• SharePoint for document and request management.
• C‑CURE 9000 access‑control system.
• Microsoft Office suite (Word, Excel, PowerPoint, Outlook).

What we offer

• 12‑month fixed‑term contract with a reputable global brand.
• Opportunity to work in a collaborative, sustainability‑focused environment.
• Exposure to office operations, procurement, and facilities management.