National Executive Assistant & Board Secretary

About the role

The Canadian Parks and Wilderness Society (CPAWS) is seeking a bilingual National Executive Assistant & Board Secretary to provide high‑level administrative and strategic support to the National Executive Director and the Board of Trustees. This hybrid position is based in downtown Ottawa and plays a pivotal role in ensuring smooth operations across the national office.

Key responsibilities

• Manage the Executive Director’s calendar, prioritize correspondence, and coordinate travel arrangements.
• Organise logistics for national meetings, events, and Board of Trustees gatherings, including Annual General Meetings.
• Prepare meeting agendas, minutes, reports, and other communication materials.
• Support financial administrative processes such as expense tracking and invoice processing.
• Maintain accurate records of board activities, decisions, and compliance documentation.

Required profile

• Highly organized professional with strong discretion and judgment.
• Excellent written and verbal communication skills in both English and French.
• Proven ability to work independently on multiple projects from conception to completion.
• Comfortable handling pressure and competing priorities in a dynamic, national environment.

Required skills

What we offer

• Competitive salary range of $75,000–$85,000 CAD per year.
• Comprehensive benefits package and paid vacation.
• Hybrid work model with a modern downtown Ottawa office.
• Opportunity to contribute to a leading conservation organization committed to justice, equity, diversity, and inclusion.