Medical Administrative Secretary – Part‑Time

About the role

The Department of Medicine at Health Sciences Centre seeks a part‑time Secretary (Secretary 3) to provide high‑quality administrative support for patient services. Reporting to the Manager/Director of Health Services, you will ensure smooth office operations for multiple physicians and the broader team.

Key responsibilities

• Draft and format medico‑legal letters, grant applications, manuscripts, and abstracts.
• Establish and maintain office filing systems and physician curricula vitae.
• Manage and coordinate multiple physicians' calendars, schedule meetings, and record/transcribe minutes.
• Arrange travel in accordance with Shared Health protocols.
• Process purchase orders using various internal systems.

Required profile

• Minimum two years of relevant experience, preferably in a health‑care environment.
• High school diploma meeting Manitoba standards and successful completion of a post‑secondary administrative assistant program.
• Experience organizing meetings with multiple stakeholders using Microsoft Outlook.
• Familiarity with university policies, grant administration, or time‑keeping and purchasing is an asset.

Required skills

• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Knowledge of SAP, EPIC, and Concur preferred.
• Ability to work independently, exercise good judgment, and manage workflow efficiently.
• Strong written and oral communication skills.

What we offer

• Part‑time (0.5 FTE) position with a day shift schedule.
• Competitive salary range based on experience.
• Opportunity to work within a leading provincial health organization.