Legal Administrative Assistant – West Vancouver

About the role

Lindsay Kenney LLP is seeking a motivated Legal Administrative Assistant to join its West Vancouver office. The role supports lawyers by handling client intake, document management, billing, and day‑to‑day office operations in a fast‑paced legal environment.

Key responsibilities

• Perform conflict searches, open files, verify client information, and prepare retainer letters.
• Maintain and organize physical and electronic files and documents.
• Format legal documents and manage time entry and billing processes.
• Generate monthly Work‑In‑Progress (WIP) and Accounts Receivable (AR) reports.
• Handle incoming and outgoing correspondence, including courier services.
• Conduct bank runs as required.
• Welcome visitors, answer phones, and direct calls to appropriate staff.
• Receive payments, record receipts, and manage cash handling.
• Coordinate lawyers' calendars, schedule meetings (in‑person, telephone, video), book boardrooms, and set up virtual meetings using Zoom and Teams.
• Perform other administrative duties as needed.

Required profile

• Minimum of 2 years experience as a Legal Administrative Assistant.
• Legal Administrative Assistant Certificate from an accredited post‑secondary institution.
• Strong organizational ability and capacity to manage high‑volume work with shifting priorities.
• Excellent interpersonal and communication skills.
• Professional judgment, discretion, and ability to maintain confidentiality.
• Flexibility and adaptability to changing demands and deadlines.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Adobe (PDF handling)
• Zoom
• Microsoft Teams

What we offer

• Competitive salary range of $56,000‑$65,000 per year.