HR Coordinator & Administrative Assistant

About the role

Kaizen Automotive Group is seeking a highly organized, people‑focused professional to join the corporate team as an HR Coordinator and Administrative Assistant. This blended position offers hands‑on experience in recruitment coordination, onboarding, employee engagement, HR administration, and executive support.

Key responsibilities

• Coordinate recruitment activities: post jobs, communicate with candidates, schedule interviews, and maintain data in the ATS.
• Support onboarding and pre‑employment processes to ensure a smooth new‑hire experience.
• Assist with employee engagement initiatives, recognition programs, surveys, internal communications, and company events.
• Maintain accurate employee records, HR documentation, and confidential people‑related information.
• Organise career fairs, recruitment events, employer‑branding activities, and other talent‑attraction initiatives.
• Provide administrative support to executive and department leaders, including meeting coordination, documentation, travel bookings, expense reporting, and office supplies management.
• Help with licensing applications, renewals, dealer agreements, vendor coordination, and compliance documentation.
• Coordinate company meetings, employee appreciation activities, and special projects.

Required profile

• Diploma, certificate or degree in Human Resources, Business Administration, Office Administration, or related field, or equivalent professional experience.
• Strong organisational abilities with capacity to manage multiple priorities in a fast‑paced environment.
• Excellent written and verbal communication skills, confident when interacting with candidates, employees, leaders and external partners.
• Proactive, resourceful and adaptable mindset with sound judgement and meticulous attention to detail.

Required skills

• Microsoft 365 applications
• Familiarity with an Applicant Tracking System (ATS) or HRIS (considered an asset)