Finance & Student Appointment Administrator

About the role

The Finance & Student Appointment Administrator provides integrated financial, academic appointment, and administrative support for the School of Engineering at UBC Okanagan. The role ensures accurate processing of high‑volume financial transactions, reimbursements, and student payroll activities while supporting faculty governance and committee work.

Key responsibilities

• Process high‑volume financial transactions, reimbursements, and academic employment actions in compliance with UBC policies.
• Coordinate student appointments and payroll for approximately 36 faculty members, including GRAs, GAAs, TAs, appointment extensions, and one‑time payments.
• Serve as the primary contact for student payroll inquiries, providing accurate information and issue resolution.
• Provide administrative support to academic and leadership committees (meeting coordination, minute‑taking, surveys, communications).
• Maintain Workday data, support process coordination, and provide backup coverage during staff absences.

Required profile

• High degree of accuracy, discretion, and service orientation.
• Ability to work in a deadline‑driven environment with multiple stakeholders.
• Experience handling financial and payroll processes in an academic setting.

Required skills

• Workday

What we offer

• Competitive monthly salary ranging from $4,695 to $5,385 CAD.
• Ongoing employment with opportunities for professional development.