Executive Assistant to VP Health & Dean, Faculty of Medicine

About the role

The University of British Columbia seeks a highly organized Executive Assistant to support the Vice‑President Health and the Dean of the Faculty of Medicine. This role ensures smooth operation of the office through strategic calendar management, communication coordination, travel arrangements, and project execution.

Key responsibilities

• Manage and prioritize the VP Health and Dean’s calendar, appointments, and commitments.
• Coordinate domestic and international travel, including itineraries and logistics.
• Draft, edit, and distribute communications on behalf of the executive office.
• Liaise with internal units such as the Office of the President, other Deans, and senior administrators.
• Engage with external partners including health authorities, government ministries, and regulatory bodies.
• Handle confidential information and sensitive matters with discretion.
• Lead and support various administrative projects to improve office efficiency.

Required profile

• Proven experience in executive or senior‑level administrative support.
• Strong interpersonal skills to build effective relationships across campus and with external stakeholders.
• Excellent organizational abilities and attention to detail.
• Ability to manage multiple priorities in a fast‑paced environment.

Required skills

• Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Expert calendar and travel management.
• Project coordination and documentation.

What we offer

• Competitive salary range of $6,747.50 – $9,701.42 CAD per month.
• Opportunity to work within a leading global research and teaching institution.
• Supportive and inclusive workplace culture.