Executive Assistant to Vice President

About the role

The Executive Assistant will provide high‑level administrative support to two Vice Presidents, ensuring smooth daily operations and effective coordination across the team. This position requires a proactive professional with strong organizational skills and a solid understanding of corporate policies.

Key responsibilities

• Manage and maintain executive calendars, schedule meetings, conferences, and travel arrangements.
• Act as delegate for email during executive absences, triage inquiries, and prioritize items for follow‑up.
• Prepare daily schedules, meeting materials, presentations, spreadsheets, and other documentation.
• Administer departmental records, expense claims, invoices, travel reconciliations, and supply management.
• Track vacation usage and distribute monthly away lists.
• Support ad‑hoc initiatives such as awards programs, career conversations, and new projects led by senior leadership.

Required profile

• Minimum 4 years of experience supporting senior executives (VP level or above).
• Highly proficient with Microsoft Office (Word, PowerPoint, Excel, Outlook).
• Excellent verbal and written communication, with strong interpersonal and diplomatic skills.
• Outstanding time‑management, organization, and a positive, can‑do attitude.
• Experience using Concur for expense management.

Required skills

• Microsoft Word
• Microsoft PowerPoint
• Microsoft Excel
• Microsoft Outlook
• Concur expense platform
• Workday (HR tool) – nice‑to‑have

What we offer

• Comprehensive Total Rewards program including bonuses, flexible benefits, and competitive compensation.
• Opportunity to make a lasting impact within a dynamic, collaborative, and high‑performing team.
• Supportive environment focused on personal growth and community contribution.