Executive Assistant to Executive Director & Chief Scientific Officer

About the role

The Research Institute of the McGill University Health Centre (RI-MUHC) seeks a proactive Executive Assistant to support the Executive Director and Chief Scientific Officer. This position blends high‑level administrative duties with exposure to cutting‑edge biomedical research, ensuring smooth operations for senior leadership.

Key responsibilities

• Manage complex calendars across time zones, prioritize meetings, and coordinate travel and expense reporting.
• Serve as primary liaison between executive leadership, internal teams, and external stakeholders, ensuring professional and timely communication.
• Oversee day‑to‑day executive office functions, including inbox and call management, invoice processing, account monitoring, and maintenance of confidential records.
• Support leadership initiatives by tracking action items, preparing agendas and materials, and aligning deliverables across departments.
• Organize and coordinate Board and executive meetings, including agenda preparation and documentation.
• Supervise administrative support staff and drive initiatives to completion with autonomy.

Required profile

• Demonstrated professionalism, discretion, and sound judgment in a dynamic environment.
• Strong organizational and multitasking abilities with a proactive, solution‑oriented mindset.
• Experience supervising administrative staff and managing executive-level priorities.
• Comfort with leveraging AI and productivity tools to enhance efficiency.

Required skills

What we offer

• Opportunity to work at the intersection of biomedical research and executive leadership.
• Collaborative environment within a world‑renowned research institute.
• Professional development and exposure to cutting‑edge scientific initiatives.