Executive Assistant to CEO

About the role

We are seeking an experienced Executive Assistant to support the Chief Executive Officer of a fast‑moving pharmaceutical organization. The role demands a proactive, independent thinker who can handle a high‑volume, dynamic workload and contribute to special projects.

Key responsibilities

• Provide comprehensive administrative support to the CEO, including correspondence, reports, meeting coordination, and travel arrangements.
• Prepare communications, presentations, and agenda materials for leadership meetings.
• Oversee office systems, manage internal communications, and liaise with suppliers and vendors.
• Lead critical project delivery, tracking progress and ensuring coordination across teams.
• Facilitate leadership and platform integration meetings, building networks across the organization.
• Act as the primary liaison for external benefits administration and maintain filing systems and contact databases.
• Assist with special projects and provide shared support as needed.

Required profile

• Minimum of 5 years experience supporting C‑suite executives.
• Exceptional written and verbal communication with strong attention to detail.
• Highly organized with excellent time‑management and multitasking abilities.
• Strong judgment, ethical standards, and ability to maintain confidentiality.
• Comfortable navigating ambiguity and solving problems positively.

Required skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).