Executive Assistant – Legal & Compliance

About the role

The Executive Assistant will provide high‑level administrative and operational support to the Chief Legal and Compliance Officers of BMO Wealth Management and BMO Capital Markets. This role ensures smooth office operations, manages strategic initiatives, and contributes to continuous improvement across the legal and compliance functions.

Key responsibilities

• Manage calendars, schedule meetings, arrange travel, and coordinate resources for senior executives.
• Prepare and distribute communications, presentations, policies, and reports.
• Gather, format, and analyse data for regular and ad‑hoc reports, dashboards, and strategic insights.
• Lead planning, coordination, and execution of department events and meetings.
• Oversee budgeting, expense tracking, invoice processing, and financial administration.
• Maintain filing systems and ensure accessibility of business documentation.
• Provide subject‑matter expertise on assigned strategic initiatives and act as relationship manager.
• Coach and mentor junior administrative assistants.
• Liaise with internal units and external vendors on premises, relocations, and office planning.

Required profile

• Proven experience supporting senior legal or compliance leaders in a fast‑paced environment.
• Strong organizational, analytical, and problem‑solving abilities.
• Excellent written and verbal communication skills.
• Ability to build effective relationships with internal and external stakeholders.
• Detail‑oriented with a focus on process improvement and operational efficiency.

Required skills