Executive Assistant

About the role

The Executive Assistant will act as a trusted strategic partner to senior leadership, delivering high‑level administrative, operational, and logistical support in a fast‑paced, global environment. This position is critical to ensuring executives can focus on strategic priorities while their time is managed efficiently and confidentially.

Key responsibilities

• Provide comprehensive calendar management, proactively coordinating meetings, calls, and commitments across multiple time zones.
• Arrange complex travel itineraries, logistics, and agendas for executives and broader leadership activities.
• Draft, review, and handle sensitive correspondence with utmost discretion.
• Prepare and edit presentations, reports, agreements, and briefing documents to a high standard of quality and timeliness.
• Manage executive expenses and invoices, ensuring compliance with internal policies.
• Maintain organized, secure records and documentation for easy access.
• Anticipate and resolve potential issues to optimize executive effectiveness.
• Plan and support recurring leadership and team meetings, including material preparation and outcome documentation.
• Provide additional administrative and project support as business needs evolve.

Required profile

• Minimum 5 years of experience supporting C‑suite executives.
• Post‑secondary education preferred.
• Proven ability to handle highly confidential information with professionalism.
• Self‑directed, proactive, and capable of managing shifting priorities independently.
• Strong organizational, problem‑solving, and interpersonal skills.
• Calm under pressure with impeccable attention to detail.

Required skills

• Advanced proficiency with MS Office programs.