Executive Assistant

About the role

The Executive Assistant provides fast, efficient, and highly professional support to a senior executive. Working alongside a team of assistants, the role demands proactive relationship building, teamwork, and the smooth operation of day‑to‑day executive activities in a fast‑paced environment.

Key responsibilities

• Manage extensive, complex calendars across multiple time zones, prioritising time‑sensitive requests and anticipating conflicts.
• Coordinate meeting logistics, including conference calls, video‑conferencing, catering, AV support and preparation of agendas and materials.
• Serve as the primary point of contact for incoming requests, handling inquiries, phone calls and messages with discretion.
• Maintain confidential data and information with the highest degree of privacy.
• Develop a deep understanding of senior managers’ priorities, clients and working styles to provide anticipatory support.
• Track outstanding actions, follow up on information requests and ensure timely updates for managers.

Required profile

• Highly trusted, proactive and detail‑oriented professional.
• Calm under pressure and comfortable interacting with senior leaders, clients and external partners.
• Excellent written and verbal communication with strong follow‑through.
• Sound judgment and the ability to anticipate needs before they arise.
• Professional discretion and a polished, resource‑ful demeanor.

Required skills

• Proficiency with calendar and email tools (e.g., Outlook, Google Calendar).
• Experience arranging virtual meetings using video‑conferencing platforms.
• Strong organizational abilities and ability to manage confidential information.
• Effective stakeholder communication and relationship‑building skills.