Executive Assistant

About the role

The Maples Group is seeking a highly organized Executive Assistant to support senior executives in its Montreal office. This role involves handling confidential logistics, communications, and administrative tasks while representing the executives with professionalism.

Key responsibilities

• Manage executives' calendars, schedule meetings, and coordinate travel arrangements.
• Prepare minutes, reports, presentations, and firm‑wide communications on behalf of senior leaders.
• Maintain complex spreadsheets, databases, and contract/expense approvals in line with policies.
• Act as a liaison with internal business units and external partners, handling sensitive information with discretion.
• Organise virtual and physical meeting spaces, and support special projects, events, and client activities.
• Assist business development teams and contribute to onboarding high‑profile new employees.

Required profile

• Exceptional attention to detail and mature business judgment.
• Ability to respond quickly to critical situations, including outside regular business hours.
• Strong written and verbal communication skills in English.
• Professional demeanor that aligns with the firm’s values and culture.

Required skills

What we offer

• Opportunity to work in a globally recognized financial services firm.
• Collaborative, inclusive culture with colleagues from 50+ nationalities.
• Exposure to high‑profile clients and complex, international projects.