Executive Assistant

About the role

We are a fast‑growing technology company transforming critical infrastructure management. As an Executive Assistant based in Toronto, you will work directly with senior leadership across North America and Europe, providing high‑level administrative support in a hybrid environment.

Key responsibilities

• Manage complex calendars, inboxes, travel logistics and scheduling for three senior executives across multiple time zones.
• Prepare and coordinate executive and leadership team meetings, including agendas, briefing materials, action items and follow‑ups.
• Support board and investor communications by assembling presentations and executive documents.
• Draft and edit internal and external communications on behalf of senior leadership.
• Coordinate cross‑functional projects, translating strategic priorities into actionable objectives.
• Serve as the primary point of contact for the Toronto office, handling employee experience, onboarding, vendor coordination and team events.
• Provide operational support to HR, Finance, IT and other initiatives as business needs evolve.

Required profile

• 3+ years of executive assistant experience or comparable experience in operations, project coordination, office management, or a tech/start‑up environment.
• Proven ability to support senior executives in a fast‑paced, high‑growth setting.
• Exceptional organizational skills with the capacity to manage competing priorities.
• Strong written communication skills, capable of preparing professional correspondence, presentations and executive materials.
• Demonstrated discretion and ability to handle confidential information.

Required skills

What we offer

• Direct exposure to founders and senior executives with mentorship opportunities.
• Collaborative, innovative culture that values initiative and continuous improvement.
• Hybrid work arrangement with flexible scheduling.
• Competitive compensation, equity participation, unlimited vacation and comprehensive benefits from day one.