Executive Assistant

About the role

The Executive Assistant will support three Vice Presidents within the National Bank Investments team, providing high‑level administrative and operational assistance. This position enables you to streamline executive workflows, manage stakeholder interactions, and contribute to the efficiency of senior leadership.

Key responsibilities

• Coordinate senior management calendars, schedule meetings and organise travel logistics while suggesting practical improvements.
• Analyse incoming requests, identify stakeholder needs and act independently with sound judgment.
• Manage HR‑related administrative tasks, including staff movements, absences and file processing.
• Handle IT requests, orders and follow‑ups, and ensure effective use of internal tools.
• Track invoices, budgets and other financial activities for the sector.
• Prepare, review and enhance documents and presentations for an executive audience.
• Serve as a resource person for the sector, staying informed of organisational and administrative updates.

Required profile

• College diploma in a related field.
• Three to five years of experience providing administrative support to senior leaders.
• Proficiency with Microsoft Office Suite and other digital administrative platforms.
• Experience managing complex and confidential administrative files.
• Solid understanding of HR and finance administrative processes.

Required skills

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

What we offer

• Hybrid work environment with flexible scheduling.
• Continuous development through internal training, Data Academy, language courses, Harvard Learning Center, coaching and mentoring.
• Opportunities for internal mobility within the bank.