Executive Assistant

About the role

Paterson GlobalFoods is seeking a highly dependable, polished professional to provide comprehensive administrative support to senior leadership. The Executive Assistant will manage complex, confidential tasks in a fast‑paced environment while ensuring the Executive’s schedule runs smoothly.

Key responsibilities

• Manage and organize the Executive’s calendar, coordinate detailed travel arrangements, and prepare agendas, minutes, and meeting documents.
• Prepare reports, presentations, and proposals using Microsoft PowerPoint, Word, and Excel.
• Prioritize and oversee multiple projects, ensuring timely follow‑up on tasks and issues.
• Handle billing, invoices, bank/credit‑card accounts, accounting tasks, and expense reports.
• Organize special events, including planning, invitations, facilities, catering, and contract verification.
• Perform other duties as assigned.

Required profile

• Prior experience as an Executive Assistant supporting senior leaders.
• Resourceful team‑player comfortable in a fast‑paced environment.
• Excellent communication, time‑management, and ability to anticipate executive needs.
• Calm under pressure and highly organized.

Required skills

• Microsoft PowerPoint
• Microsoft Word
• Microsoft Excel

What we offer

• Attractive compensation package with company‑paid medical and dental benefits.
• Work‑life balance initiatives and Employee Assistance Programs.
• On‑the‑job training, development, and career growth opportunities.
• Discount on GoodLife Fitness membership.
• Paid vacation and personal days.