Executive Assistant

About the role

The Executive Assistant provides professional administrative and operational support to senior managers and their teams. This role ensures that office services run smoothly, adheres to control standards, and contributes to continuous improvement initiatives across the business group.

Key responsibilities

• Manage calendars, schedule meetings, book rooms, and arrange resources for efficient meeting facilitation.
• Prepare, format, and distribute regular and ad‑hoc reports, dashboards, and presentations.
• Coordinate department events, travel arrangements, and expense processing.
• Monitor budgets, track expenses, and report on results versus budget.
• Maintain filing systems and ensure easy access to business documents, both paper and electronic.
• Provide subject‑matter expertise for strategic initiatives and act as relationship manager for assigned projects.
• Coach and mentor junior administrative assistants to develop their capabilities.
• Liaise with internal units and external vendors on premises, relocations, office planning, and furniture requirements.

Required profile

• Proven experience delivering senior‑level administrative support in a large, diverse team.
• Strong organizational skills with the ability to manage multiple calendars and events.
• Experience preparing financial documents, processing invoices, and tracking expenses.
• Ability to gather, analyze, and present data to inform strategic decisions.
• Excellent communication skills for internal and external stakeholder interaction.

Required skills