Administrative Assistant I – 12‑Month Contract

About the role

We are seeking a proactive Administrative Assistant I to support multiple advisors within a leading North American financial institution. This 12‑month contract position offers the chance to work onsite in Toronto, handling a variety of administrative tasks in a fast‑moving banking environment.

Key responsibilities

• Manage and maintain calendars for several advisors, resolving conflicts with creative solutions.
• Assist with onboarding and off‑boarding activities for team members.
• Provide email triage and prioritize tasks on behalf of senior leaders.
• Perform ad‑hoc administrative duties with a focus on accuracy and due diligence.
• Communicate project status and day‑to‑day updates to the immediate team.
• Offer vacation and temporary coverage for colleagues, supporting additional leaders as needed.

Required profile

• High school diploma (required) with 1‑2 years of administrative experience.
• Strong ability to work independently and collaboratively across teams.
• Excellent organizational skills and the capacity to manage multiple priorities.
• Effective communication, active listening, and discretion with confidential information.

Required skills

• Extensive knowledge of Microsoft Outlook.
• Proficiency with Microsoft PowerPoint.
• Proficiency with Microsoft Word.
• Familiarity with internet applications and the broader Microsoft Office Suite.

What we offer

• 12‑month fixed‑term contract.
• Hourly rate of $20.21 (CAD).
• On‑site work in Toronto, ON.
• Opportunity to support senior advisors in a major financial institution.