Executive Assistant (Hybrid, Toronto)

About the role

We are seeking an experienced Executive Assistant to partner with a senior leader of a diversified private organization. The role is hybrid, with 1‑2 days per week on‑site in downtown Toronto, and offers exposure to hospitality, philanthropy, investment initiatives, and special projects.

Key responsibilities

• Manage a complex, evolving calendar, coordinating meetings, travel, and priorities.
• Oversee email management, draft correspondence, and prioritize urgent matters.
• Own projects from concept to completion, tracking deliverables and providing regular updates.
• Support philanthropic activities, stakeholder engagement, research, and community initiatives.
• Coordinate travel, events, presentations, and administrative tasks across multiple areas.
• Review documents, conduct research, and prepare recommendations for decision‑making.
• Act as a trusted liaison between executives, internal teams, and external partners while maintaining confidentiality.

Required profile

• 4‑7 years of progressive executive assistant or senior administrative experience supporting high‑profile individuals.
• Exceptional attention to detail and ability to juggle multiple priorities.
• Strong project‑management capabilities with a track record of driving initiatives forward independently.
• Excellent written communication skills in English.
• Ability to maintain strict confidentiality and exercise sound judgment.

Required skills

What we offer

• Direct collaboration with a dynamic executive and influential leadership team.
• Exposure to philanthropy, hospitality, business operations, investment initiatives, and special projects.
• Hybrid work environment with flexibility to work remotely.
• Comprehensive health and dental benefits after three months.
• Three weeks of vacation and eligibility for a discretionary bonus program.