Executive Assistant – Front Desk & VP Support (Temporary)

About the role

We are looking for a polished, proactive Executive Assistant to join a fast‑paced office in North York on a temporary basis (minimum two months). You will be the first point of contact for senior visitors while providing comprehensive administrative support to three Vice Presidents.

Key responsibilities

• Manage and coordinate the VPs’ calendars, schedule meetings, calls and appointments while protecting their time.
• Serve as the front‑desk receptionist, greeting senior executives, clients and partners, and handling mail, couriers and central communications.
• Set up internal and external meetings, including agenda preparation, room bookings and catering arrangements.
• Assist with expense reporting and tracking for the VPs.
• Maintain organized digital files, route documents via DocuSign, and perform routine clerical tasks such as scanning, archiving and office errands.

Required profile

• Previous experience as an Executive Assistant supporting multiple senior leaders.
• Comfortable working in a high‑traffic, public‑facing environment.
• Strong organizational skills with the ability to anticipate business needs and keep multiple calendars aligned.
• Excellent written and verbal communication with keen attention to detail.
• Proactive, “roll‑up‑your‑sleeves” attitude for both administrative and front‑of‑house duties.

Required skills

• DocuSign

What we offer

• Opportunity to work closely with senior leadership in a dynamic office.
• Exposure to high‑level executive operations.
• Supportive team environment.