Executive Assistant – Capital Markets

About the role

The Executive Assistant provides high‑level administrative, operational and strategic support to senior executives within BMO Capital Markets. This role acts as a trusted partner, ensuring smooth execution of business priorities and strategic initiatives across the Capital Markets division.

Key responsibilities

• Deliver professional support to senior Capital Markets executives, managing complex calendars, high‑level meetings and events.
• Analyze complex information and produce reports, dashboards and actionable recommendations.
• Coordinate planning and execution of customer and internal events.
• Prepare professional communications, including presentations, correspondence and executive documents.
• Track budgets, expenses, invoices and reimbursements in line with governing policies.
• Organize business travel logistics for management.
• Maintain structured tracking, classification and information‑management systems.
• Collaborate with internal teams, business partners and external suppliers.
• Support operational challenges related to office premises, resources and logistics.
• Coach and mentor less‑experienced administrative assistants.
• Contribute to continuous improvement of administrative processes while adhering to governance, risk and compliance frameworks.

Required profile

• Typically 5+ years of relevant experience in an administrative or professional support function with progressive responsibility.
• Post‑secondary degree in a related field.
• Fluent in both French and English.
• Strong verbal and written communication skills.
• Excellent collaboration, analytical, problem‑solving and influence abilities.
• Demonstrated autonomy, good judgment and discretion in a dynamic environment.

Required skills

What we offer

• Competitive salary range of $70,000 – $85,000 CAD per year.
• Opportunity to work within a leading financial institution.
• Professional development and mentorship opportunities.