Executive Assistant – 7‑Month Contract

About the role

Indigo is seeking a Retail Executive Assistant to provide high‑level administrative support to senior leaders, including the VP of Retail Experience & Operations and Senior Regional Directors. This 7‑month contract role focuses on streamlining executive workflows, managing stakeholder interactions, and upholding Indigo’s brand values.

Key responsibilities

• Manage and optimise executive calendars, resolve scheduling conflicts, and coordinate meeting logistics.
• Prepare, distribute, and archive meeting materials, ensuring they reflect the Indigo brand.
• Take minutes, provide technical support during meetings, and follow up on action items.
• Maintain accurate schedules, budgets, and documentation in a timely manner.
• Facilitate smooth communication between executives and internal/external stakeholders.
• Assist with budget planning and execution for assigned executive initiatives.

Required profile

• Proven experience providing executive‑level administrative support.
• Strong organisational and time‑management abilities.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• Customer‑centric mindset with a focus on relationship building.

Required skills

What we offer

• Opportunity to work within a vibrant, book‑focused retail environment.
• Exposure to senior leadership and strategic projects.
• Supportive culture that values creativity, kindness, and sustainability.