Executive Administrative Assistant

About the role

We are seeking a highly organized Executive Administrative Assistant to support senior leadership on a major transit project in Brampton. The role offers the chance to work closely with experienced executives, coordinate cross-functional initiatives, and contribute to sustainable mobility solutions.

Key responsibilities

• Provide executive-level administrative support, managing calendars, priorities and schedules for senior leaders.
• Prepare professional correspondence, reports, presentations, meeting agendas and accurate minutes.
• Coordinate meetings, travel arrangements, corporate events and special projects.
• Maintain records, generate recurring and ad-hoc reports, and oversee office supply inventory and vendor contracts.
• Support board meeting preparation, including agenda development and compilation of materials.
• Handle confidential information with discretion across multiple departments.

Required profile

• Minimum 2 years of experience in an Executive Assistant, Administrative Assistant or similar support role.
• Bachelor’s degree in Business Administration, Communications or a related field.
• Exceptional written and verbal communication skills in English.
• Strong organizational, project-management and time-management abilities.
• Proven ability to maintain confidentiality and work independently.

Required skills

• Advanced proficiency with Microsoft Office Suite – Word, Excel, PowerPoint and Outlook.

What we offer

• A collaborative workplace that values professionalism, innovation and teamwork.
• Opportunities for career growth and ongoing professional development.
• Exposure to executive leadership and cross-functional projects.
• Contribution to impactful transportation initiatives that benefit local communities.