Executive Administrative Assistant

About the role

We are seeking an experienced Executive Administrative Assistant to support our leadership team in Oshawa on a one‑year contract. The role demands high confidentiality, strong organization, and the ability to manage multiple administrative tasks in a fast‑paced environment.

Key responsibilities

• Handle routine and confidential correspondence, reports, and materials.
• Compose and distribute letters, maintain office equipment, and manage incoming/outgoing mail.
• Organize meetings, prepare agendas, and assemble necessary documentation.
• Arrange travel, accommodations, and related logistics for supervisors and staff.
• Assist in scheduling, prioritizing the supervisor’s workload, and controlling access to the executive.
• Maintain records in line with retention schedules, including storage or destruction of obsolete files.
• Process purchase orders, requisitions, and follow‑up on due dates and tasks.

Required profile

• Proven experience as an executive administrative assistant or similar role.
• Excellent written and verbal communication skills.
• Strong organizational, time‑management, and problem‑solving abilities.
• Discretion in handling confidential information.
• Ability to thrive in a fast‑paced environment and juggle multiple priorities.

Required skills

• Proficiency with PowerPoint.
• Experience using Adobe software.
• Advanced spreadsheet skills (Excel).
• Competence with standard email applications.