Engineering Administrative Secretary

About the role

We are looking for a detail‑oriented Engineering Administrative Secretary to support our Systems Integration team. The role is hybrid, based in North York, and offers the chance to work within a structured engineering environment, handling reporting, coordination, and daily operational workflows.

Key responsibilities

• Provide administrative coordination for engineering division operations.
• Monitor attendance tracking and daily status updates.
• Support document‑control processes, including review and approval tracking.
• Prepare reports, presentations, and internal/external communications.
• Maintain digital tools such as calendars, dashboards, and document repositories.
• Coordinate meetings, schedule conference rooms, and manage bookings.
• Assist with progress reporting and compile departmental updates.
• Manage confidential files, records, and performance‑related documentation.
• Review incoming correspondence and flag priority items for leadership.
• Distribute and organize safety‑related documentation and records.
• Collaborate with internal teams on administrative and coordination tasks.
• Support training activity organization and internal process documentation.

Required profile

• Post‑secondary education in office administration or equivalent experience.
• 3–5 years of administrative experience, preferably supporting engineering or technical teams.
• Advanced proficiency with Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Working knowledge of SharePoint, Adobe Acrobat, and Visio.
• Strong organizational, time‑management, and communication skills.
• Ability to manage multiple priorities with high accuracy.
• Demonstrated ability to prepare detailed reports and documentation.

Required skills

• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Outlook
• SharePoint
• Adobe Acrobat
• Visio

What we offer

• Hybrid schedule with up to three remote days per week after onboarding.
• Standard weekday hours with occasional additional hours based on workload.
• Exposure to structured engineering processes and cross‑functional teams.
• 12‑month contract with potential extensions up to two additional years.