Change Conference Office Coordinator

About the role

Change Conference, a ministry of Youth for Christ Canada, is looking for an Office Coordinator in Toronto, Ontario. The role supports the execution, organization, communication and administration of Change Conference event operations, works closely with the whole team and reports to the National Programs Manager. It is a permanent part-time position of 20 hours per week.

Key responsibilities

• Coordinate travel arrangements, including flights, accommodation and itineraries.
• Maintain and update the organization's database accurately.
• Support donor communications, gift tracking, donor care and grant writing and reporting.
• Help create and schedule emails, run campaigns and track expenses and income.
• Set up and manage event registration systems and help maintain website content.
• Track and recover lost packages, manage storage units, incoming and outgoing mail, and oversee inventory.
• Book U-Haul rentals and handle printing, labelling and packing of event packs.
• Support registration, customer service and on-site support at events, and help with post-event wrap-up.
• Manage relationships with 30+ partner organizations, track sponsor payments and materials, and support fundraising and partnership development.
• Support the National Programs Manager with reporting, meetings, communications, vendor management and budgeting, and attend at least three events per year.

Required profile

• Faithful member of a local church who prays with the team and takes part in spiritual retreats and staff meetings.
• Regular rhythm of spiritual reflection and retreats.
• Attends regional gatherings and the national conference as required, and completes the YFC Canada credentialing process within two years.
• High level of customer service and people skills in all relationships.