Administrative Secretary – Office Support

About the role

The Administrative Secretary provides comprehensive office support for Shared Health’s PACT WW unit in Winnipeg. The role ensures smooth daily operations, handling time‑keeping, payroll assistance, and a range of administrative tasks in a fast‑paced health‑care environment.

Key responsibilities

• Maintain time‑keeping records and support payroll processing.
• Assist the manager with human‑resource related tasks.
• Prepare purchase orders, verify deliveries, and resolve supply discrepancies.
• Code invoices and expense claims accurately.
• Coordinate facility operations including parking, site orientations, equipment, keys/access, repairs, maintenance, housekeeping, and security.
• Manage workload distribution within the administrative support team and provide coverage across site offices.
• Perform general office duties such as meeting arrangement, minute taking, and correspondence.

Required profile

• Minimum five years of progressively responsible secretarial experience.
• High school diploma plus successful completion of a post‑secondary administrative assistant program.
• Excellent oral and written English communication skills.
• Strong problem‑solving ability and capacity to prioritize a large workload independently.
• Demonstrated confidentiality and ability to work effectively under pressure.

Required skills

• Proficiency with SAP (preferred).

What we offer

• Full‑time, 7.25‑hour workday with a competitive salary schedule.
• Opportunity to contribute to a respected health‑care organization serving Manitoba.