Administrative Secretary – Community Health Services

About the role

The Winnipeg Regional Health Authority is seeking an Administrative Secretary to provide comprehensive office support for its Community Health programs. This full‑time, fixed‑term role involves managing front‑desk operations, handling correspondence, and ensuring smooth daily administrative workflows.

Key responsibilities

• Answer the switchboard, greet visitors, and manage reception duties.
• Perform word processing, data entry, and maintain accurate records and filing systems.
• Process incoming and outgoing mail, faxes, and photocopying tasks.
• Collect and compile statistical data for reporting purposes.
• Monitor inventory, distribute office and medical supplies, and track supply usage.
• Book appointments, reserve meeting rooms, and maintain a daily staff away/coverage list.
• Share workload and provide coverage for the administrative support team across multiple sites.

Required profile

• Minimum two years of related administrative experience, preferably in a healthcare setting.
• High school diploma meeting Manitoba standards and successful completion of a post‑secondary administrative assistant program.
• Keyboard speed of at least 40 words per minute.
• Excellent oral and written English communication skills.
• Ability to maintain confidentiality, work independently, and handle a heavy workload under pressure.
• Current satisfactory Criminal Records Check, Vulnerable Sector Search, Child Abuse Registry, and Adult Abuse checks.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint (preferred)
• Data entry (40 wpm)
• Switchboard operation

What we offer

• Opportunity to contribute to public health services in Winnipeg.
• Professional development within a supportive health‑care environment.
• Competitive compensation aligned with collective agreement rates.