Administrative Coordinator

About the role

The Administrative Coordinator serves as the first point of contact for members, visitors, partners and staff at the Calgary Chamber. This full‑time, onsite role blends front‑desk reception with broader office support, ensuring smooth daily operations and high‑quality service for the Chamber community.

Key responsibilities

• Greet members, clients and guests professionally and manage the front‑desk reception area.
• Answer telephone calls, field inquiries, sort and distribute incoming and outgoing mail, and receive packages.
• Monitor and respond to the general reception inbox in a timely manner.
• Maintain office tidiness, including meeting rooms, kitchen, filing cabinets and hallways.
• Lead the Document Certification service for members and non‑members.
• Coordinate member headshot sessions and new‑member onboarding deliveries.
• Assist with room rentals and other member‑facing services.
• Provide general administrative support across the Chamber as needed.

Required profile

• Detail‑oriented with exceptional organizational abilities.
• Strong multitasking skills and ability to shift between executive support and hands‑on office tasks.
• Professional demeanor and a commitment to delivering excellent customer service.
• Comfortable working in a fast‑paced environment.
• Available to work onsite full‑time, Monday‑Friday, 8:00 am‑5:00 pm.

Required skills