Administrative Clerk – Reception & Facilities Support

About the role

The Clerk 2 provides essential reception and clerical support for UBC Facilities on the Vancouver Point Grey campus. Working onsite from 7 am to 3 pm, five days a week, the role ensures smooth daily operations for the department.

Key responsibilities

• Manage on‑site reception duties on the USB 2nd floor, including greeting visitors and handling mail.
• Sort mail and invoices, pick up and drop off mail from the ground‑floor receiving area.
• Prepare and dispatch packages via courier services.
• Maintain the UBC directory and Facilities contact lists.
• Support printing, photocopying, scanning, and document preparation for staff.
• Enter data for overtime and temporary promotion approvals and pull Workday reports as needed.
• Assist with Facilities safety training sessions, track attendance, and manage AV equipment requests.
• Order, receive, and store coffee supplies and office supplies; maintain the shared kitchenette.
• Support room bookings and meeting set‑up, including occasional lifting and moving of materials.
• Perform miscellaneous administrative tasks for UBC Facilities.

Required profile

• Ability to follow established policies, procedures, and collective‑agreement provisions.
• Good judgment to prioritize tasks and handle occasional unusual problems.
• Physical capability to bend, reach, carry, and lift materials as required.
• Reliability to work the specified onsite schedule and collaborate with department staff.

Required skills

• Workday (reporting and data entry)

What we offer

• Competitive salary range of $4,383 – $4,596 CAD per month.
• Permanent, salaried position within the CUPE 116 agreement.
• Opportunity to work in a dynamic university facilities environment.