Executive Assistant I, Corporate Finance

About the role

FTI Consulting is looking for an Executive Assistant I for its Corporate Finance segment in Vancouver. This hybrid role provides high-quality administrative support to senior leaders while acting as a key resource for the day-to-day operations of the Vancouver office, combining executive support with office operations.

Key responsibilities

• Serve as the primary administrative resource for the Vancouver office, supporting leaders, employees, clients and visitors
• Support Senior Managing Directors, Managing Directors and professionals: schedule meetings, calls and virtual meetings; prepare correspondence, presentations, reports and documents; manage confidential information; capture time and expenses; maintain Salesforce CRM contacts; prioritize incoming requests
• Coordinate meeting logistics, weekly lunches, catering, hospitality and office events, keeping conference rooms and common areas ready
• Manage office operations: order and maintain supplies, oversee coffee stations, copy/print areas, Xerox equipment, printers, shredding, archives and inventory
• Liaise with Workplace Experience, IT, Facilities, building management, vendors and other Corporate Services teams on maintenance, improvements, equipment servicing and security access
• Welcome clients, vendors, candidates and new hires and support visitor management
• Help with office improvement projects, workstation setup, office moves and special projects, and provide overflow support across the practice
• Be flexible, including occasional overtime during peak periods

Required profile

• Associate's and/or college degree desired, or equivalent experience
• Exceptional organizational and time management skills, able to prioritize competing demands
• Strong customer service mindset, excellent written and verbal communication, attention to detail and professionalism
• Ability to work independently while collaborating across teams
• Experience coordinating meetings, travel, office operations and executive support in a professional services environment is preferred

Required skills

• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Ability to learn firm technology and systems quickly

What we offer

• Professional development programs, on-the-job learning and certifications, with a dedicated coach
• Base salary range of $47,500 to $68,500 depending on experience and qualifications