Administrative Assistant (LNG Project)

About the role

We are looking for an organized, detail‑oriented Administrative Assistant to support a major LNG project team in Calgary. The role involves coordinating travel, managing expense reporting, and providing day‑to‑day administrative support in a fast‑paced project environment.

Key responsibilities

• Coordinate complex domestic and international travel for project team members, including flights, accommodations, ground transport and itinerary changes.
• Prepare, submit and track high volumes of expense reports, reconcile corporate card transactions and process invoices, purchase requisitions and vendor payments.
• Provide administrative support to project leaders and the Executive Assistant: schedule meetings, manage calendars, arrange virtual meeting logistics, prepare minutes, action logs and project documentation.
• Support onboarding of new team members, manage workspace, equipment and system access, and maintain project files and document management systems.
• Handle additional duties such as fleet vehicle logs, travel request tracking, monthly travel compliance reports, IT and building service requests, promotional inventory and internal communications.

Required profile

• Diploma or certificate in Business Administration, Office Administration, Project Administration or a related field (considered an asset).
• 3–5 years of administrative experience supporting project teams, executives, engineering or construction environments.

Required skills

What we offer

• 1‑year contract renewable annually through 2028.
• Opportunity to work on a high‑visibility LNG project with a collaborative team.