Information Management & Technology Coordinator

About the role

The Alberta Energy Regulator (AER) is hiring an Information Management & Technology Coordinator for its Calgary head office. The role provides administrative, business and operational support across the Information Management & Technology (IMT) branch, working closely with the Specialist, IMT Executive Operations, to support the Vice President/Chief Information Officer office and the IMT leadership team. It suits a highly organized, service-oriented administrative professional in a collaborative, fast-paced environment.

Key responsibilities

• Support the IMT VP/CIO office and leadership team with calendar coordination, meeting scheduling, material preparation and executive correspondence.
• Manage correspondence, distribution lists, meetings and branch events, track actions and keep administrative processes aligned with branch priorities and corporate standards.
• Maintain administrative processes and reporting, including organizational charts, staffing tracking, onboarding and offboarding, financial coding (invoices and purchase orders), SharePoint and document organization, records management and version control.
• Coordinate agendas, meeting logistics, notes, action items and follow-ups for leadership meetings and internal or enterprise forums.
• Work with internal partners such as People Services, Finance, Procurement and Facilities, and with external stakeholders.
• Contribute to continuous improvement by streamlining administrative processes and coordination.

Required profile

• Diploma or certificate in an Office Professional or Administration program.
• 5-7 years of administration experience, including at least 2 years supporting an executive leadership position.
• Strong customer service, relationship-building and communication skills, with professionalism and sound judgment when handling confidential information.
• Proactive, service-oriented approach and ability to anticipate leadership and team needs.
• Highly developed organizational and prioritization skills, able to manage multiple tasks and work independently and as part of a team.
• Ability to quickly understand IMT branch operations and adapt to changing priorities.

Required skills

• Proficiency with Microsoft Office tools: Outlook, Word, Excel, PowerPoint, Teams, SharePoint, OneDrive and Copilot.
• Attention to detail in preparing, formatting and managing documents, correspondence, tracking tools, records and reporting.

What we offer

• Salary range of $65,790 - $77,400 per year, depending on education, qualifications, experience and internal equity.
• Defined benefit pension plan(s), flexible benefits and wellness programs.
• Flexible work options and hours aligned with organizational policies.

Applicants must be legally entitled to work in Canada and the role requires working from the Calgary head office. Applications close on October 25, 2026.