Administrative Assistant

About the role

AGAT Laboratories is seeking an Administrative Assistant to provide comprehensive administrative support across multiple departments at our Calgary office. The role involves coordinating fleet operations, managing travel and expense processes, and supporting procurement and accounting functions.

Key responsibilities

• Coordinate and manage the company vehicle fleet, including registrations, maintenance, fuel cards, insurance, and assignments.
• Administer the corporate travel booking portal, assist employees with travel arrangements, and ensure compliance with policies.
• Oversee corporate credit card program, reconcile statements, and follow up on receipts and discrepancies.
• Create and process purchase requisitions and provide support to the accounting team.
• Maintain lease and rent schedules, communicate with landlords, and monitor lease obligations.
• Prepare reports, manage filing systems, and provide general administrative assistance to various teams.
• Perform other related duties and special projects as assigned.

Required profile

• Minimum of 3 years experience in an administrative support role, preferably in a corporate environment.
• Strong verbal and written communication skills.
• Excellent planning, organization, decision‑making and time‑management abilities.
• High attention to detail.

Required skills

• Microsoft Outlook
• Microsoft Office suite
• Microsoft Excel