Administrative Assistant – Community Safety Unit

About the role

The Community Safety Unit is seeking a proactive Administrative Assistant to support the Senior Director. This full‑time hybrid position offers a blend of office and remote work, providing essential administrative services that keep the unit operating smoothly.

Key responsibilities

• Receive and maintain daily reports from field offices.
• Process payments, invoices and reconcile expenditures.
• Compile information for expense account reconciliation and prepare petty‑cash reports.
• Order supplies, enter payroll data in the WTES system, and manage Freedom of Information requests.
• Lead document‑retention schedule management and maintain electronic and paper filing systems.
• Prepare memos, letters, reports, statistical summaries, minutes and other documents using Microsoft Office applications.
• Coordinate delivery of work products, track follow‑up items for the Senior Director, and undertake special assignments.
• Provide excellent customer service by responding promptly to internal and external inquiries while handling sensitive information confidentially.

Required profile

• Strong organizational abilities and attention to detail.
• Ability to manage multiple tasks and meet deadlines.
• Professional communication skills and a customer‑service mindset.
• Comfort with handling confidential information.
• Willingness to work in a hybrid arrangement.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Visio
• Microsoft PowerPoint
• WTES payroll system

What we offer

• Competitive hourly wage of $31.20‑$34.04 (CAD).
• Hybrid work arrangement with flexible on‑site days.
• Three weeks paid vacation (increasing with service) and four paid personal days.
• Defined benefit pension plan with OMERS (100% employer matching).
• Health and dental benefits, employee & family assistance program.
• Maternity/parental leave top‑up (93% of base salary).
• Training, development and tuition reimbursement up to $1,500 per year.
• Fitness membership discount.