Administration Clerk

About the role

ATCO Frontec is looking for a full‑time Administration Clerk to support its Fire Prevention Services division in Yellowknife. The role is a temporary 18‑month fixed‑term position that provides comprehensive administrative assistance, ensuring smooth office operations and accurate financial record‑keeping.

Key responsibilities

• Handle front‑desk duties: answer phones, greet visitors, provide customer service and maintain office supplies.
• Review, code and approve invoices; track purchase orders and issue receipts.
• Prepare client quotes and invoices, and arrange travel including flights, accommodations and vehicle rentals.
• Support internal and external audits and manage timesheet collection, verification and submission.
• Maintain accurate records of hours worked and leave using online time‑management systems.
• Provide general administrative support to the management team, including taking and distributing meeting minutes and managing action logs.
• Maintain and update physical and electronic filing systems and identify process efficiencies.
• Offer ad‑hoc assistance to office staff and Yellowknife operations as needed.

Required profile

• Minimum two years of experience in office administration, scheduling and customer service.
• High school diploma required; post‑secondary education in a related field is an asset.
• Strong written and verbal communication skills and the ability to manage multiple tasks and meet deadlines.
• Self‑motivated, adaptable team player with a willingness to learn.
• Ability to work on‑site at the Yellowknife office.

Required skills

• Proficiency with Microsoft Excel, Word, Outlook and Teams.
• Experience with timecard entry and basic accounts payable/receivable processes.